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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

 Guidelines for Technical Preparation of Manuscript

Stages for Submission:

  1. Chose article component: Article Text, Reviews, Memories others.
  2. Drop the article file.
  3. Then present an abstract of not more than 250 words. Abstracts should not contain any footnotes or citations. Do not type the abstract in italics.
  4. Below the abstract, please provide 4–6 keywords for indexing (only proper nouns in capitals). Distinguish between keywords/phrases with semicolon.
  5. Authors should include their affiliation below their name, after the title of the article.

Body Text:

  1. Manuscripts should be submitted electronically in MS word.
  2. Use A4 pages, normal margins, Times New Roman 12pt Font with 1.0 spacing throughout.
  3. Manuscript should not have been published or be under consideration for publication elsewhere.
  4. Manuscripts must be in English.
  5. Use British or American spellings but be consistent throughout.
  6. Prefer to use the active voice over the passive voice unless where absolutely necessary for stylistic purposes. Also use the first-person whenever appropriate.
  7. Be economical, clear and innovative. Proof read/edit your manuscript before submission. Unedited manuscripts will be rejected.
  8. Try to write clear, logical and rhetorical sentences.
  9. Avoid sexist, racist or any prejudicial terminologies.
  10. Do not type double spaces anywhere; not between words, at the end of sentences or after colons.
  11. No numbers should be used in headings or in lists
  12. All authors MUST seek copyright permission for all materials used, particularly images from the copyright owners.
  13. No author-identification details should appear on the main manuscript that is set for blind peer-review. Make sure you follow the guidelines for ensuring a blind peer review.


  1. Manuscripts should not exceed 6,000 words, including endnotes and should not be less than 4,000 words.
  2. All images (graphics, pictures, and/or drawings) should be in GIF, JPG, or PNG formats. These should be placed in the right position with captions when submitting manuscripts for review in the original ratio.
  3. Sanaa Journal uses the APA house style. Therefore, both the in-text references and reference list must follow the specified format.


  1. Book/Art/Media reviews should not exceed 1,000 words.
  2. Reviews include books, photography, film, song, painting, sculpture, poem, policy, law, regulation, etc.
  3. Use the following format to present the Book review: Author, date, and a descriptive phrase that begins “Review of…”


  1. Memories are experiences, biographies, memoirs, autobiographies, interviews, discussions, chitchat, tête-à-tête, dialogues etc. written to inform readers of the distinct information from arts, media and cultures in Africa.
  2. This section is expected to be lively and with images where necessary and should be between 1000 and 4000 words.

Citation Guidelines: APA (author, date)

In text:

  1. Sources should be in parenthesis if with page numbers (Khamis, 2007, p.93) and if without (Lange, 2005).
  2. One author (Smith, 2008, p.214); two authors (Horton & Middleton, 2000, pp.74-78); three and more authors (Rogers et al., 1997, p.13).
  3. Name both names in the signal phrase or in parentheses each time you cite the work. Use the word ‘and’ between the authors’ names within the text and use ‘&’ in the parentheses: Research by Horton and Middleton (2000)... (for the former) but (Horton & Middleton, 2000) for the latter.
  4. Author with two or more works in the same year: Shivji (2009a), Shivji (2009b)
  5. Author unknown: ([...], 1981, p.115)
  6. No publication date: AmartyaSen (n.d, p.1)
  7. Authors with the same surname and similar initials: use two or more names e.g. Chachage S. Chachage (2002); Chambi S. Chachage (2009).
  8. Organisation as author: The World Bank (2000)
  9. Quotations: Use double quotation marks (“ ”) for short quotes. Long quotes of more than 40 words should be indented, 10 Font, single-spaced with no quotation marks. Use single quotation mark (‘ ’) only for word and within double quotation marks.
  10. Citing a source within a source: (Middleton, 2000, cited in Grahmson, 2014, p. 36)
  11. Interview: In an interview with Dilesh Solank (April 10, 2015)…
  12. Email message citation: “In an e-mail message to the author on January 27, 2016, Maria Peterson informed that…”
  13. Endnotes can be used only in special cases and should be kept to the bare minimum. Endnotes should not be used.


Use only cited works

  1. Book

Ngugi T. (1993). Moving the centre: The struggle for cultural freedoms. London: James Currey.

NB: All authors should be included in the reference regardless of the number and presented in alphabetical order.

  1. Chapter in a book

Khamis, S. (2007). ‘Msitu mpya, komba wapya’: Change of political landscapes and the Swahili novel. In Words and Worlds: African Writing, Theatre and Society (pp. 89-106). Trenton: Africa World Press, Inc.

NB: Poster, paper and proceedings are treated like a chapter in a book.

  1. Report

Lange, S. (2005). The Norad programme in arts and cultural education. A review of the first phase 2002-2004. Bergen: CMI Report.

NB: Treat brochures and pamphlets as reports.

  1. Author unknown

[...]. (1981). Zamani mpaka siku hizi: Historia ya Tanzania Bara mpaka 1965. Arusha: Eastern African Publications Limited.

  1. Organisation as author

The World Bank. (2000). Can Africa claim the 21st century? Washington: The International Bank for Reconstruction and Development/The World Bank.

  1. No publication date, place

Sen, A. (n.d). Culture and Development. [...]: [...].

  1. Thesis/dissertation

Hussein, E. (1975). The development of drama in East Africa. Berlin, PhD Thesis: Humboldt University.

  1. Article in a Journal

Chambulikazi, E. (1985). An inquiry into the sense ofd: Observations on heroic recitations and the the contest by M. Rugyendo. Utafiti 7 (1), 40-47.

  1. Online document

Use either URL or DOI

Chachage, Chachage. S., & Chachage, Chambi. S. (2003). Nyerere: Nationalism and post-colonial developentalism. Retrieved January 20, 2009, from http://www.codesria.org: http://www.codesria.org/Links/conferences/papers/Chachage_Seithy_L_Chachage.pdf

      10. Filmography

Kanumba, S. (Producer). (2013). Love & power, Kanumba the Great Films, Tanzania, dist. Steps.

      11. Painting

Minzi, T. (…). Mtoto na Maua. Nafasi Art Space, Dar es Salaam, Tanzania.

      12. Music/audio recording

Platnumz, D. (Composer). (2015). Utanipenda. [Diamond Platnumz, Artist] Dar es Salaam, Tanzania.

  1. Newspaper or magazine

Breitinger, E. (2005, September, 6). Mysteries in theatre. Daily Nation.

  1. Email message

Peterson, M. (2016, January 27). E-mail message to author.

  1. Speech

Kikwete, J. (2005). Speech by the President of the United Republic of Tanzania, His Excellency Jakaya Mrisho Kikwete, while Inaugurating the Fourth Phase Parliament of the United Republic of Tanzania. Dodoma.

  1. Interview

Solank, D. (2015, April 10). Interview with the author, Dar es Salaam

  1. Reviews

For books and other content provide full references.

Vicensia Shule, Review of Intimate Strangers by Francis Nyamjoh, Bamenda: Langaa Research and Publishing, 2010.vi+327pp, ISBN: 9789956616060

Peter Francis, Review of Fish Seller by Thobias Minzi, Size: 120cm x 90cm, Media: Collage/ Acrylic on Canvas, 2012

NB: This guideline is not comprehensive. For clarity consult the 6th edition of the APA. For precision in citation and referencing, use the inbuilt computer word reference software.

Ensuring Blind Peer Review:

To ensure the integrity of the blind peer-review for submission to this journal, every effort should be made to prevent the identities of the authors and reviewers from being known to each other. This involves the authors, editors, and reviewers (who upload documents as part of their review) checking to see if the following steps have been taken with regard to the text and the file properties:

  1. The authors of the document have deleted their names from the text, with "Author" and year used in the references, instead of the authors' name, article title, etc.
  2. With Microsoft Office documents, author identification should also be removed from the properties for the file.

For Microsoft 2003 and previous versions, and Macintosh versions of Word:

Under the File menu select: Save As > Tools (or Options with a Mac) > Security > Remove personal information from file properties on save > Save.

For Macintosh Word 2008 (and future versions)

  1. Under the File menu select “Properties”
  2. Under the Summary tab remove all of the identifying information from all of the fields.
  3. Save the File.

For Microsoft 2007 (Windows):

  1. Click on the office button in the upper-left hand corner of the office application
  2. Select “Prepare” from the menu options.
  3. Select “Properties” for the “Prepare” menu options.
  1. Delete all of the information in the document property fields that appear under the main menu options.
  2. Save the document and close the document property field section.

For Microsoft 2010 (Windows):

  1. Under the File menu select “Prepare for sharing.”
  2. Click on the “Check for issues” icon.
  3. Click on “inspect document” icon.
  1. Uncheck all of the checkboxes except “Document Properties and Personal information”.
  2. Run the document inspector, which will then do a search of the document properties and indicated if any document property fields contain any information.
  3. If the document inspector finds that some of the document properties contain information it will notify you and give you the option to “Remove all,” which you will click to remove the document properties and personal information from the document.

For PDF files:

  1. With PDFs, the authors' names should also be removed from Document
  2. Properties found under File on Adobe Acrobat's main menu.

Copyright Note:

By submitting your manuscript, you confer exclusive copyright options to Sanaa Journal and its publisher and any use of the content is done in accordance to Sanaa Journal Usage Policy.

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